NATIONAL JUDICIAL INSTITUTE, ABUJA
INVITATION TO PRE-QUALIFICATION AND EXPRESSION OF INTEREST FOR THE YEAR 2024 APPROPRIATION
1. INTRODUCTION
The National Judicial Institute is the training organ of the Federal Judiciary and in compliance with the Public Procurement Act (PPA) 2007, invites competent and experienced contractors to apply for the under listed projects appropriated in its 2024 Appropriation:
2. SCOPE OF WORKS, GOODS AND SERVICES
| LOT NO | PROJECTS DESCRIPTION | LOCATION |
| WORKS | ||
| A1 | Rehabilitation of institute Library | NJI, Abuja |
| A2 | Renovation and furnishing of NJI studies department | NJI, Abuja |
| A3 | Renovation and furnishing of NJI Research department | NJI, Abuja |
| A4 | Renovation/Upgrading and furnishing of Aloma Mariam Muktar Banquet Hall | NJI, Abuja |
| A5 | Construction of Twin lecture theatre | NJI, Abuja |
| A6 | Alteration, rehabilitation and furnishing of guest home | NJI, Abuja |
| A7 | Reconstruction of residential quarters | NJI, Abuja |
| A8 | Renovation and furnishing of Institute Secretary’s official residence | NJI, Abuja |
| A9 | Construction of Judges quarters (extension) | NJI, Abuja |
| A10 | Construction of B.O.G residences (phase 2) | NJI, Abuja |
| A11 | Construction/Rehabilitation and upgrade of water and sanitation facilities | NJI, Abuja |
| GOODS | ||
| B1 | Procurement of Motor vehicles | NJI, Abuja |
| B2 | Procurement of Generators | NJI, Abuja |
| B3 | Procurement of furniture for new administrative building | NJI, Abuja |
| B4 | Procurement of furniture and equipment for new NJI clinic | NJI, Abuja |
| SERVICES | ||
| C1 | Consultancy for the Rehabilitation of Institute library | NJI, Abuja |
| C2 | Consultancy for the Renovation and furnishing of NJI Studies department | NJI, Abuja |
| C3 | Consultancy for the Renovation and furnishing of NJI research department | NJI, Abuja |
| C4 | Consultancy for the Renovation/Upgrading and furnishing of Aloma Mariam Muktar Banquet Hall | NJI, Abuja |
| C5 | Consultancy for the Twin lecture theatre | NJI, Abuja |
| C6 | Consultancy for the Alteration, Rehabilitation and Furnishing of Guest House | NJI, Abuja |
| C7 | Consultancy for the Renovation of Residential Quarters | NJI, Abuja |
| C8 | Consultancy for the Renovation and Furnishing of Institute Secretary’s official residence | NJI, Abuja |
| C9 | Consultancy for the construction of Judges quarters (Extension) | NJI, Abuja |
| C10 | Consultancy for the construction B.O.G residences (phase 2) | NJI, Abuja |
| C11 | Consultancy for the construction/Rehabilitation and upgrading of Water and Sanitation Facilities | NJI, Abuja |
3. ELIGIBILITY REQUIREMENTS
Prospective companies shall submit the following documents and without any of which the company will automatically be disqualified.
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or business name is also acceptable;
b) Evidence of current annual returns issued by the Corporate Affairs Commission;
c) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2023; with a minimum average annual turnover of N20m for lots A1-A11, N200m for Lots B1-B4 and N50m for Lots C1-C11;
d) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
g) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
h) Sworn affidavit
• disclosing whether or not any officer of the relevant committees of the National Judicial Institute or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
i) Company’s Audited Accounts for the last three years (2021 ,2022 & 2023);
j) Reference letter addressed to the Hon. Administrator, national Judicial Institute, Abuja from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications eg COREN, QSRBN, ARCON, CORBON etc
l) Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the
m) For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
n) Works: List of Plants/Equipment with proof of Ownership/Lease agreement;
o) Services: Evidence of firm’s current registration with relevant regulatory professional body(ies) such as COREN/QSRBN/ARCON/CORBON/SURCON etc
p) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF EXPRESSION OF INTEREST (EOI) AND PRE-QUALIFICATION DOCUMENTS
Interested bidders are to submit two (2) bound copies of Expression of interest (EOI) and pre-qualification documents as applicable, separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Administrator, National Judicial Institute, Mohammed Bello Centre, Adjacent Jabi Junction Fly-Over, Umaru Musa Yar’adua Express Way, PMB 5020, Abuja and clearly marked with the project name & lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender box at the office of the Head of Procurement not later than 12:00 noon Monday, 24th June, 2024.
5. OPENING OF PRE-QUALIFICATION DOCUMENTS/EXPRESSION OF INTEREST
The pre-qualification documents/EOI will be opened immediately after the deadline for submission at 12:00 noon Monday 24th June, 2024 at the National Judicial Institute’s Studies Seminar Block in the presence of observers, bidders or their representatives.
Please ensure that you sign the EOI/Bid submission register in the Office of the Head of Procurement, 1st Floor, Admin Building, National Judicial Institute, Abuja, as the Institute will not be held liable for misplaced or wrongly submitted EOIs/bids.
6. GENERAL INFORMATION
i. Bids and Expression of interest must be in English Language and signed by an official authorized by the bidder,
ii. Bids and Expression of interest submitted after the dead line for submission would be returned un-opened,
iii. Applicants should not bid for more than two (2) Lots
iv. All cost will be borne by the bidders.
v. The Prequalification documents/EOI will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies, and will be covered by video recording, invitation link will be sent to bidder who chooses to join the bid opening online;
vi. If any information provided is found to be false at any Stage of the exercise, it will lead to outright disqualification of the Firm/Company.
vii. This advertisement shall not be construed to be a commitment on the part of the National Judicial Institute, Abuja nor shall it entitle the submitting Company to make any claims whatsoever or seek any indemnity from the National Judicial Institute by virtue of such Company having responded to this advert.
viii. Goods & Works: Only pre-qualified bidders will be invited at a later date for collection of tender documents;
ix. Services: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals,
x. The National Judicial Institute is not bound to pre-qualify/shortlist any Applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED
INSTITUTE SECRETARY,
NATIONAL JUDICIAL INSTITUTE, ABUJA