ABIA STATE POLYTECHNIC, ABA
ABIA STATE
INVITATION TO TENDER FOR YEAR 2024 TETFUND ZONAL INTERVENTION PROJECT
1. INTRODUCTION
In compliance with the requirement of the Public Procurement Act, 2007, the Abia State Polytechnic, Aba, Abia State, wishes to invite reputable and seasoned firms with proven track record and expertise to submit bids for the project:
2. SCOPE OF WORKS
LOT 1: Procurement, installation, Testing and commissioning of computers with Accessories.
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
b. Evidence of company’s income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024.
c. Evidence of Pension Clearance Certificate Valid till 31st December, 2024; (this requirement is only applicable to bidder’s whose number of staff is 15 and above);
d. Evidence of industrial Training Fund (ITF) Compliance certificate valid till 31st December, 2024 (This requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f. Evidence of registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2024 or valid certificate issued by BPP.
g. Sworn affidavit:
Disclosing whether or not any officer of the relevant committees of the Abia state polytechnic, Aba, Abia State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars
That no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications such as NITDA & CPN etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including letters of Awards, Valuation Certificates, Job Completion Certificates and photographs of the projects;
l. Evidence of current License/accreditation with Computer Professionals Registration Council of Nigeria (CPN) and National information Technology Development Agency (NITDA);
m. For joint Venture/partnership, Memorandum of Understanding (MoU) should be provided indicating among others the lead partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a covering or forwarding letter under the company/firm’s Letter Head Paper bearing amongst others, the registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferable GSM No.), and E-mail address. The letter head paper must bear the names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard Bidding Document (SBD) from the office of the Director, Physical Planning of the polytechnic on evidence of payment of a non-refundable tender fee of 10,000.00 per Lot, paid at the bursary of the Abia state Polytechnic, Aba, Abia state. Receipt will be issued by Abia State polytechnic, Aba, Abia state’s Bursary.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lots desired, two (2) hard copies of the technical and financial bids with softcopy of financial bid only in MS Excel Format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Rector, The Abia state polytechnic, Aba, Abia state and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelop should bear the name and address of the bidder and drop in the designated Tender box at the office of the registrar, The Abia State polytechnic, Aba, Abia state not later than 12noon on Monday 8th July, 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12noon Monday 8th July, 2024, at the Abia state polytechnic, Aba, Abia State council Chamber, in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the bid submission Register in the office of the registrar, The Abia state polytechnic, Aba, Abia State, as the Abia State Polytechnic, Aba, Abia state will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a) Bids must be in English Language and signed by an official authorized by the bidder.
b) Bids submitted after the deadline for submission would be returned un-opened;
c) All cost will be borne by the bidders;
d) Arrangement of the technical documents in hard copies should follow the order in the list above and appropriately paged. The technical documents should have a table of content indicating the pages, which these items are to be found. Failure to comply with this directives will result in disqualification of the bidder
e) Non-compliance with all the condition stated herein will lead to automatic disqualification of the bidder from the bidding process.
f) The Technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
g) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial Bids opening, while the financial Bids of unsuccessful bidders will be returned un-opened;
h) The Abia State Polytechnic, Aba, Abia State is not bound to pre-qualify any bidder and reserved the right to annul the procurement process at any time without incurring any liabilities in accordance with section of the public Procurement Act, 2007.